Privacy & Cookies Policy

Introduction

CubeLogic Limited (“CubeLogic”, “we” or “us”) is a company incorporated in England and Wales (with registration number 07054261). We have our registered office at 3rd Floor News Building, 3 London Bridge Street, London, United Kingdom, SE1 9SG. Our VAT number is GB100905463. We operate the following company website: https://cubelogic.com

This Privacy Policy is effective as of 18th April 2018, and explains what information we collect about users, what we do with that information (including processing), how we handle the Personal Data (as defined below) created, inputted, submitted, transmitted, stored, or displayed by users and the integration process when accessing and using our Services (“Personal Data Received”). This policy also supports our “Cubes in the Cloud” on-demand customer service solution made available by CubeLogic Limited and the “Microsoft Azure” hosted online communication service made available by Microsoft.

We take the private nature of your Personal Data very seriously and are committed to protecting it. To do that we have procedures to ensure your information is handled responsibly in accordance with the data protection and privacy laws.
The ‘data controller’ for the purposes of the data protection legislation applicable in the United Kingdom at the date of this notice is CubeLogic Limited.

Our Data Protection Officer is Ravi Kiran who can be contacted by email at info@cubelogic.com by telephone on +91-9686603312 or by post at Ravi Kiran, CubeLogic, No. 26 Raheja Towers, East Wing, 7th Floor, Bangalore, 560001, India.

Definitions

For the purposes of this Privacy Policy, the following words shall have the following meanings:

Group: in relation to a company, that company, any subsidiary, or any holding company from time to time of that company, and any subsidiary from time to time of a holding company of that company. Each company in a Group is a member of the Group. A reference to a holding company or a subsidiary means a holding company or a subsidiary (as the case may be) as defined in section 1159 of the Companies Act 2006.

Collecting Information from You

We will collect and process the following data about you:

(a) Information You Give Us: This is information that you give us by filling in forms/applications/other on
our Site or by corresponding with us by phone, e-mail or otherwise. It includes information you provide when:

Such Site Content may include your name, position, contact details including email address and phone number and business information required for the “Cubes in the Cloud” service, service integrations, service data transfers, support and billing communications, service notifications, and service documentation. Unless otherwise agreed with you, we will not collect special categories of Personal Data.

If you give us information on behalf of someone else, you confirm that the other person has appointed you to act on his/her behalf and has agreed that you can:

(b) Information we Collect About You: With regard to each of your visits to our Site we will automatically collect the following information:

(c) Information we receive from other sources: This is information we receive about you:

If you are a user or have been a user of our services, your Personal Data will be recorded on our database and we will cross-check information you give us with the information recorded on our database.

Purpose and Processing of Personal Data

We need to know basic personal information in order to provide you with the services and products that you have engaged us to provide and to assert out right to be paid in return for those services and/or products in accordance with either our Terms of Use or any agreement in place between us. If you do not provide this information we will not be able to provide the services or products. We may also contact you in connection with other services and products that might be of interest to you. Please see Marketing Activities below.

Site Content is stored in Microsoft Azure when the Site Content is at rest, during communications it is data in-transit and when it is transferred it is data in use, and in each state, we only allow it to be accessed by users who have been provided the appropriate permissions to that Site Content. We will not access this content for any other purpose, except as provided below:

We will not disclose your Personal Data to any third party except in accordance with this Privacy Policy or your prior consent. We may allow other people or organisations to use Personal Data we hold about you in the following circumstances:

Personal Data that we Hold

We will use this information:

Legal Basis for Processing your Personal Data

We will not rent, swap or sell your Personal Data to other organisations for them to use in their own marketing activities.

The legal basis upon which we rely to process your Personal Data will depend on the particular circumstances but will normally fall into one or more of the following categories:

Sharing your Information

We may pass your Personal Data on to third-party service providers contracted to us in the course of dealing with you. Any third parties that we may share your data with are obliged to keep your details securely, and to use them only to fulfil the service they provide you on our behalf. When they no longer need your data to fulfil this service, they will dispose of the details in line with our procedures.

We may also share your Personal Data with:

We may also disclose your personal information to third parties:

International Transfer of Information outside the European Economic Area (EEA)

Your data may be processed by staff operating outside EEA who work for us or for one of our suppliers. This includes staff engaged in, among other things, providing the information you have requested, marketing activities and the provision of support services. We will only transfer your data outside of the EEA provided appropriate or suitable safeguards are in place to protect your data, these being either standard contractual clauses or, in the case of transfers to the US, a Privacy Shield certification. Please email us info@cubelogic.com if you would like a copy of the appropriate safeguards. By submitting your Personal Data, you agree to this transfer.

Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your Personal Data, we cannot guarantee the security of your data transmitted to our Site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

Please be aware that your information may be stored on a cloud based system whose servers are located outside of the EEA.

Protecting Information

We have implemented the following security measure to protect your Personal Data and Site Content

Technology

Please be aware that communications over the internet are not secure unless they have been encrypted. Communications and information transfer through the “Cubes in the Cloud” service is encrypted, including our Application Support Service and email communications. Communicating with CubeLogic outside of these services may not be secure and we are not liable for any authorized access or loss of data that is beyond our reasonable control.

Retention Policy and Removing Information

Site Content cannot be physically deleted through the “Cubes in the Cloud” application service, but instead is audited or disabled to maintain auditable and historical information.

If you decide to terminate your “Cubes in the Cloud” service account then all Site Content, Information Backups, Virtual Environments, and Audit Trails will be electronically destroyed under our Privacy Policy and the Microsoft Privacy Policy (https://www.microsoft.com/en-us/trustcenter/privacy), and will not be recoverable.

If you wish to receive an end of service backup of the main database scheme then this will be provided on request, with the application framework removed, and will be made available for 30 days through the CubeLogic FTP Service.

Discontinued end users are disabled, and their Site Content is maintained for audit purposes, only their authentication is physically removed to prevent unauthorised access.

Subject to the above, Personal Data will only be kept within the timeframes allowed by law.

For more information please request the Retention Policy via info@cubelogic.com

Marketing

Email addresses, telephone numbers and other data collected from you when you visit our Site and subscribe for our services and/or products will be used for correspondence with you and may contain Personal Data received from you.

We may use such data to communicate with you about other products and services we offer, the announcement of new features, changes to Terms of Service/Privacy Policy, information about pricing changes or systems outages, and other service-related announcements. You decide how we can contact you.

If you would like to unsubscribe from any notifications about our other products or services that may be of interest to you or any direct marketing from us, please contact us using any of the details stated in the Further Information and Contact section stated below and we will action this (or you can also click on the ‘unsubscribe’ button at the bottom of any email newsletter).

Your Rights

At any point while we are in possession of or processing your Personal Data, you have the following rights:

You can exercise your rights at any time or also withdraw your consent to direct marketing by contacting us at info@cubelogic.com.

Our Site may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any Personal Data to these websites.

Cookies

A cookie is a string of information that a Site stores on a visitor’s computer, and that the visitor’s browser provides to the Site each time the visitor returns. CubeLogic uses cookies to help CubeLogic identify and track visitors, their usage of the CubeLogic Site, and their Site access preferences. CubeLogic visitors who do not wish to have cookies placed on their computers should set their browsers to refuse cookies before using the CubeLogic Site with the drawback that certain features of the CubeLogic Site may not function appropriately without the support of cookies. For more information on the cookies we use and the purposes for which we use them see our Cookies Policy at https://cubelogic.com/about-us/privacy-cookies-policy.

Further Information and Contact

Use of “Cubes in the Cloud” is governed by our Terms of Service that will prevail in the event of a conflict with the Privacy Policy. If you have any question or comments about this Privacy Policy then please write to Chief Technology Officer, CubeLogic Limited, 3rd Floor, News Building, 3 London Bridge Street, London, SE1 9SG, United Kingdom or via email info@cubelogic.com.

Changes to this Privacy Policy

CubeLogic reserve the right to change this Privacy Policy at any time. Such changes will be posted on our Sites. Please check our Sites frequently to see any updates or changes.

Click here to download a PDF of our Privacy Policy – CubeLogic Privacy Policy

Click here to download a PDF of our Cookie Policy – CubeLogic Cookies Policy